Booking terms

Our booking policy:

Once you’ve registered with us, all classes are drop-in (except courses and workshops) so no need to book – just turn-up, roll out your mat and enjoy the class! All classes are on a first come first served basis, so if you can, please arrive 5-10 minutes early to find a space, prepare yourself and notify your teacher of any injuries/operations/pregnancy.

Class Passes are a great way to buy classes at a discounted rate, available to those who have committed to a regular practice. Passes cannot be extended, refunded or transferred, so before committing to a Class Pass, we recommend that you plan for and attend the paid number of sessions to get the most out of the discounted offer. All passes will be automatically extended if Whitespace Studio is closed for holidays.

Spaces on our courses and workshops are limited and therefore must be pre-booked and pre-paid. Spaces are confirmed upon payment. Before committing to a course or workshop, please ensure you can attend the scheduled number of sessions to get the most out of the programme. We cannot offer refunds or rollovers for students who are unable to attend some or all of the classes on their course due to illness, work, family or other reasons.  Thank you for your understanding.

Our cancellation policy:

We kindly ask that you give us at least 48 hours advance notice to cancel private classes, or 14 days to cancel or reschedule a workshop, course or programme. We will then offer you a full refund, and a replacement class. It would be greatly appreciated, if you have to cancel an appointment or course that you give us as much notice as possible so we can give your session or place to another client.

We regret that no refund or transfer can be given for any private classes cancelled within 48 hours or any workshop or course cancelled within 14 days. If a course or workshop is cancelled you will be offered either a refund or the option of being transferred to an alternative event.  Before committing to a course or workshop, please ensure you can attend the scheduled number of sessions to get the most out of the programme.

All bookings are non-exchangeable. Class Passes are non-exchangeable and non-refundable. See our frequently asked questions for more information.

Whitespace Studio reserves the right to amend this policy at its sole discretion.

Our payment system:

We require advanced payment for all private classes, courses and workshops. We accept cash, cheques, debit/credit card payments via Paypal and bank transfers. Advanced payment is not required for our Drop In classes.

Our thank you system:

Personal recommendation has always been a huge help for us , so we would like to thank you for all your kind words by offering you a FREE drop-in yoga or pilates class when a friend or colleague books with us. Please contact our front desk to claim your free class. Terms and conditions apply.

Important information:

Yoga is very safe and all of our teachers are fully trained and insured to provide the best and safest teaching. We do ask that you take responsibility for your own health and care. Please listen to your body and respect it. Your ability may vary from session to session depending on your state of well-being, fitness, tiredness and/or stress levels. Work in a way that feels right for you on any given day. Pain is the body's warning system and should not be ignored.

Please advise us before commencing any session if, for any reason, your health or your ability to exercise changes (i.e. muscle soreness, joint pain, pulled muscles, minor injuries etc). Please inform your teacher immediately if you feel any discomfort during a session. Please also inform the teacher if you felt any discomfort after a previous session.
If you feel unwell (head cold, dizziness, sickness etc) it would be prudent not to attend class. This is primarily for your safety and well-being (your powers of concentration and performance levels may be below par and however slight, there is an increased risk of injury) and also in consideration for the comfort, well-being and health of other members in the class.
As with all forms of physical exercise, it is prudent to consult your doctor before starting. The sessions are not a substitute for medical counselling or treatment. If you have any doubts about the suitability of Yoga, you should refer back to your medical practitioner.

If you’re new to Yoga, it is not advisable to do Yoga between weeks during the first trimester of pregnancy, unless by special arrangement with your teacher. It is also wise to wait six weeks after the birth before resuming exercise.

The teacher can accept no liability for personal injury related to participation in a session if:
•    your doctor has, on health grounds, advised you against such exercise.
•    you fail to observe instructions on safety or technique.
•    such injury is caused by the negligence of another participant in the class/studio.

It is advisable to drink water during and after sessions to re-hydrate the body and to help flush out toxins that may have been released by your body as a result of the exercise programme. Increasing your water intake (6-8 large glasses per day) will also help to promote and improve your general health and well-being.

I understand that Yoga involves hands-on (tactile) correction and I hereby consent for my teacher to work in this way.
By completing this form, I confirm that I have read and understood the above advice and that the information I have provided is correct.

Full Terms and Conditions for Whitespace Yoga Studio Ltd

The following Terms and Conditions have been prepared to help you make the most of Whitespace Yoga Studio Ltd. Please take a few moments to read them thoroughly.

THE STUDIO - Terms & Conditions of Use

1 Interpretation and Variation

1.1 In the Terms and Conditions the following definitions apply:

"WSY" means Whitespace Yoga Ltd.

"Member" means any person that has completed and submitted the registration form at Whitespace Yoga Ltd, and which registration has been accepted by WSY.

"Studio" means Whitespace Yoga Ltd, 5 St Pauls Court, Stony Stratford, Milton Keynes MK11 1LJ.

"Terms and Conditions" means these terms and conditions.

"Website" means www.whitespacestudio.co.uk.

1.2 References in the Terms and Conditions to the singular will include the plural and vice versa and references to the masculine gender will include references to the feminine gender.

1.3 The Terms and Conditions are incorporated into the Registration Form.

1.4 WSY reserves the right to vary and revoke the Terms and Conditions from time to time which variation it may consider necessary or desirable for the regulation of the affairs of the Studio and the conduct of Members. Any such changes will be notified to Members and, until revoked, are and will be binding for Members.

1.5 The Terms and Conditions will be governed by the laws of England and subject to the exclusive jurisdiction of the English courts.

 

2 Membership

2.1 Subject to condition 2.2, when a person has completed the Registration Form they become a Member of the Studio.

2.2 Acceptance of a person as a Member is at the absolute discretion of WSY.

2.3 WSY reserves the right to expel from the Studio, suspend for a specific period or refuse to renew the membership of, any Member whose conduct is or may, in WSY's reasonable opinion, be injurious to the character of the Studio, or which amounts to a breach of the Terms and Conditions, or where such expulsion is otherwise in the interests of the other Members of the Studio. Any Members so expelled will forthwith cease to be Members of the Studio and will not be entitled to any refund for any period during which his membership is suspended.

 

3 Studio Opening Times

3.1 Details of class times at WSY may vary from time to time, including cancellations of individual classes. Class times will be published by the Studio and will be available either at the Studio or on the website.

3.2 Class size is limited, therefore entry is on a first come, first served basis.

3.3 Substitute Teachers: WSY reserves the right find substitute teachers as replacements if needed, due to illness, travel or exceptional circumstances.

 

4 Payment Terms

4.1 Details of class prices are available either on the website or directly from the Studio and will be such prices as determined by WSY from time to time.

4.2 A Member may not attend any class at WSY without first paying for the relevant class and entering themselves into a class.

4.3 Subject to any statutory right of cancellation, payments for classes, class passes, monthly subscription fees, gift certificates and annual payments are non-refundable and nontransferable unless otherwise stated in the Terms and Conditions. Refunds and credits if any, as are made shall be entirely within the discretion of WSY.

 

5 Membership Cards & Class Passes

5.1 Membership cards and class passes remain the property of WSY and WSY reserves the right to retain any membership card if there has been a defaulted payment by the Member concerned.

5.2 Members must show their membership card and/or give their name to the front desk each time they take a class. Members must understand that their membership and membership card is for their sole use and is not transferrable to another person (abuse will lead to forfeiture).

5.3 Any Member who loses his card may apply for a replacement, for which a £3 charge will be made.

 

6 Limitation of Liability

6.1 WSY cannot be held responsible for any particular class, instructor and/or item of equipment not being available for whatever reason. WSY reserves the right to make alterations to the classes, instructors and/or equipment, as well as to those ancillary facilities (e.g. toilets), provided to Members, without notice and in its absolute discretion and WSY will not be liable for any loss occasioned by such alterations, except insofar as such loss is by law incapable of exclusion.

6.2 It is the Members responsibility to ensure that they are capable of undergoing a routine of exercises provided by any programme which they follow, or class which they attend. Members accept the risk of injury from performing exercises and are advised to consult their doctor prior to beginning any class.

6.3 WSY accepts no liability for loss or damage to property of Members or for injury to Members on the Studio premises or outside the Studio except insofar as such loss, damage or injury is by law incapable of exclusion.

 

7 Direct Debits/Standing Orders

7.1 The provisions of this clause 5 shall only apply to Members that subscribe for Unlimited Class Pass by monthly direct debit/standing order ("Subscription").

7.2 Any Member, who is purchasing classes by Subscription, will forfeit their membership if they fall behind in payment for more than 30 days.

7.3 A Member, who is purchasing classes by Subscription, may at the discretion of the Manager of the Studio, suspend their membership for a period of one month (but not a lesser period) in any 12 month period. An administration fee will be payable by way of reduced monthly direct debit/standing order or as otherwise indicated by WSY for the period of suspension.

7.4 Subscription fees must be paid in accordance with the Terms and Conditions irrespective of whether or not the Member uses the Studio‘s facilities.

7.5 Members shall be given not less than 10 working days written notice of any increase in their Subscription.

7.6 Any Member that is purchasing classes by Subscription cannot cancel their Subscription before the expiry of the period of 12 months from the date of their initial payment pursuant to the Subscription ("the Minimum Subscription Period").

7.7 After the expiry of the Minimum Subscription Period a Member may cancel their Subscription at any time by written request to the Manager of the Studio, giving 1 clear calendar month‘s notice of the desired cancellation date.

7.8 If a Member does not pay their Subscription for the Minimum Subscription Period (or cancels their Subscription during the Minimum Subscription Period) then WSY is entitled to charge the Member for any outstanding Subscriptions in respect of the Minimum Subscription Period and/or charge full price for classes taken to date.

7.9 Members agree and acknowledge that by agreeing to the Minimum Subscription Period, they are being given preferential rates by WSY and therefore it is fair and reasonable that WSY charges them for any payments referred to in paragraph 7.8 above.

7.10 It is the responsibility of the Member to cancel his direct debit/standing order with his bank on termination of his Subscription. WSY cannot be held liable for any payments processed due to the failure of a Member to cancel a direct debit/standing order.

7.11 Members who do not wish to accept a change proposed by WSY to the Terms and Conditions or to pay an increase in any Subscription fees may cancel their Subscription by giving written notice to the Studio. The notice must be given before or within 28 days after the change to the Terms and Conditions or increase in subscription fees takes effect and must expire at the end of the relevant calendar month. The Member giving notice must continue to pay subscriptions at the rate current immediately prior to any proposed increase until the end of such notice period.

 

8 Fitness and Health

8.1 Members are advised not to undertake strenuous physical activities without first seeking medical advice if they have concerns over their physical condition. WSY reserves the right to refuse access to any Member if, in its absolute discretion, it considers that the health of the individual concerned may be endangered by the use of such facilities.

8.2 Members with low/high blood pressure and/or cardiac irregularities should not attend class until they have written permission from their doctor. If there is any doubt, the Member should consult his doctor. Members must notify the Studio of any circumstances affecting their health, which may be exacerbated through continued use of the Studio.

8.3 Members are required to follow the instructions of the instructor at all times.

8.4 Members are required to inform a member of staff, if they incur injuries or conditions, after the initial information stated on their registration form.

8.5 When registering for classes, workshops and/or trainings with WSY, you agree to report any and all injuries immediately to WSY teachers. You further agree that all classes shall be undertaken by you at your sole risk and that WSY shall not be liable to me for any claims, demands, injuries, damages, actions or courses of action whatsoever, to your person or property arising out of or connecting with the use of the services and facilities of WSY by you or to the premises of WSY. Further, you do hereby forever release and discharge WSY from all claims, demands, injuries, damages, actions or courses of action, and from all acts of active or passive negligence on the part of WSY, its volunteers, agents, employees, teachers or contractors.
 

9 Use of Facilities

9.1 A Member is entitled to use the Studio's facilities, provided always that the Studio may at any time without notice withdraw all or part of its facilities for any period or periods and with notice, where practicable, in connection with any cleaning, repair, alteration or maintenance work, or for reasons beyond the control of WSY.

9.2 Children under the age of 16 may only use the Studio and attend classes if accompanied by an adult.

 

10 Safety and Hygiene

10.1 In the interests of safety and hygiene, no crockery or glass are permitted in the changing rooms or Studio. Only water is permitted in the Studio (no coloured drinks). No pets (with the exception of guide dogs), are permitted in the Studio building or grounds. Members must not walk around the Studio barefoot if they have verrucas or similar foot complaints. Please wear socks or indoor flip-flops.

10.2 Members must use the main entrance to the Studio when entering or leaving the Studio. Fire exits, which are clearly marked, are there in the interests of safety and Members must not interfere with these exits for any reason.

10.3 In the event of a fire, Members are asked to make their way to the nearest available exit.

10.4 Members are required to use a suitable towel for personal hygeine where necessary.

10.5 Smoking is forbidden in the Studio.

 

11 Personal Belongings

11.1 Personal belongings are brought onto the Studio premises at the Member's own risk and WSY does not accept liability for any loss or damage whatsoever to such items.

 

12 Dress

12.1 Members are requested to wear a form of dress appropriate to the practice of Whitespace Yoga. We recommend that Members wear stretch pants or shorts with an inner lining and a T-shirt or sports top. Members should attend classes barefoot (subject to clause 10.1). Footwear should be removed in the reception area, before entry to the changing rooms or the Studio.

 

13 General

13.1 Members are required to give notice to WSY of any change of home address or email address. Failing such notice, all communications will be assumed to have been received by the Member within five days of mailing to the last address (of either type) notified to WSY.

13.2 WSY reserves the right to refuse admission to the Studio.

13.3 WSY may, if a Member so wishes, communicate with the Member by electronic mail ("email"). By providing an email address to WSY, the Member consents to receiving email communications from WSY, including notices pursuant to the Terms and Conditions. The Member also accepts the risk that email may not be a secure and confidential means of communication. WSY will not be liable for any loss or damage suffered as a result of communicating with a Member by email.

13.4 Members must at all times observe the Studio guidelines, which may be notified to them from time to time, and are requested to comply with any reasonable directions, which the management of the Studio may issue to ensure the smooth operation of the Studio, for the convenience of all Members.

13.5 Any marketing, educational or other materials of this nature whatsoever produced by WSY in connection with the Studio and which are made available to Members at the Studio, will at all times remain the property of WSY and will be subject to the WSY's copyright.

 

14 Company Information

14.1 Whitespace Studio Ltd is incorporated in England and the company registration number is 7031347

14.2 Whitespace Studio Ltd is registered at 5 St Pauls Court, Stony Stratford, Milton Keynes MK11 1LJ

14.3 Whitespace Studio Ltd is VAT registered, with VAT Number: 121431958